Live fleet snapshot — Repairs, Vendor Invoices, Task Tracker, PM/Oil Change, Fleet Units and P&L, all built on your real data.
Spend trend — Repairs vs. Vendor invoices, by month
Repair spend by unit (ranked)
Task Tracker status distribution
Repair spend by fund type
Live Fleet Map Loading live positions…
Recent repair cases
Unit #
Issue type
Amount
Created
Loading live fleet data from Samsara…
Showing 0
Click any unit to open its card — you can move it between Active/Inactive yourself there.
Unit #
Type
Make / Model
Year
Driver
Mileage
Last seen
Location
Lat / Lon
Faults
Status
Unit #
Driver
System & issue
Reported
—
$0.00
Analytics
Top units by spend
Spend by issue type
Total cases: 0
Only active, Samsara-tracked trucks show here (owner-operator units never get a Samsara device, so they're never listed) — model year and current mileage come straight from Samsara. A unit disappears automatically if its device stops reporting, and reappears the moment it reports again.
Units tracked: 0
Unit
Type
Year
Current mileage
Last PM date
Last PM mileage
Interval
Next due
Miles remaining
Status
Invoice count
0
Total charges
$0
Pending amount
$0
Paid amount
$0
Under dispute
$0
Showing 0Truck invoices 0Trailer invoices 0
Status
Vendor
Vehicle type
Invoice #
Invoice date
Invoice type
Payment date
Total charge
Every unit you've bought — for the fleet or to resell — and what it cost to acquire and prep: transportation, title fees, shop invoices. Admin only.
Units: 0
Unit#
Make/Model
Year
VIN
Purchase price
Total spent
Status
Sold price
Profit
Units listed for sale — separate from fleet operations. Admin only.
Listings: 0
Photos
Unit#
Sale terms
O/S status
Make
Model
Engine
HP
Year
Odometer
Engine hrs
Retail price
Downpayment
%
Finance price
Date
Status
Open (Not started + In progress): 0
Showing tasks assigned to
Cases opened vs. closed, by week
Status breakdown
Cases by assignee (open vs. done)
Cases by task type
Create an account for each employee, then share the email, password, and recovery code with them directly (no invite email — you hand these over yourself). Click any row to open that person's card — set what pages they can see, or reset their password.
Name
Tag
Email
Role
Status
One row per week — enter that week's revenue and vendor cost (the only figures that don't already live somewhere else in the system); Maintenance is pulled automatically from Repairs and the P&L is computed for you.
Weeks recorded: 0
Week
Truck Revenue
Truck Vendor Cost
Truck P&L
Trailer Revenue
Trailer Vendor Cost
Trailer P&L
Combined P&L
Maintenance (auto)
Combined After Maintenance
Idle units — trucks/trailers not generating revenue, what they're costing, and why.
Weekly / Monthly idle cost vs target
This month — Trucks
This month — Trailers
Entries: 0
Unit #
Type
Vendor
Start date
End date
Days idle
Weekly rate
Total cost
Reason
Currently idle?
Every vendor invoice you've disputed, and how much came back.
By vendor
Disputes: 0
Vendor
Invoice #
Invoice Date
Invoice Amount
Disputed Amount
Reason
Date Raised
Status
Date Confirmed
Recovered Amount
Units reported abandoned, and how long it took to get each one back in service.
Entries: 0
Unit #
Type
Location
Reason
Date Reported
Recovery Method
Date Back in Service
Days to Recover
Excluded?
Lease/rent cost and repair cost, per truck and per trailer, each month — vs your own target.
Month
Truck count
Equip. cost / truck
Target
Maint. cost / truck
Target
Trailer count
Equip. cost / trailer
Maint. cost / trailer
Excluded from these averages
Maintenance issue types not counted as repair cost
Units excluded (deferred replacement)
This month's weighted fleet-department scorecard — targets are editable, everything else is computed live from the system.
KPI
Direction
Target
Measured (this month)
Achievement
Weight
Effective score
Every recorded week rolled up by month, quarter and year.
Month
Truck Revenue
Truck Vendor Cost
Truck P&L
Trailer Revenue
Trailer Vendor Cost
Trailer P&L
Combined P&L
Maintenance
Combined After Maintenance
By quarter / year
Period
Combined Revenue
Combined Vendor Cost
Combined P&L
Maintenance
Combined After Maintenance
Log an idle unit
Add a week
Log a dispute
Log an abandonment
Appearance & sync
Dark mode
Also available via the sun/moon icon in the top bar.
Live updates
Always on — the page keeps itself current automatically, no setting needed.
● Always on
My account
—
—
My tag
Shown next to your name on comments and activity — like a Telegram @handle.
Change my password
What else could live here
Notification preferences and company profile (Linestar / SSL / Topfleet entities). Not built yet — just flagging so nothing gets forgotten.
New task
Comments
PM settings
PM interval rules, by model year
Change any time — PM / Oil Change recalculates everywhere automatically.
Alert & performance thresholds
Due Soon alert threshold
How many miles before the calculated due-mileage a unit gets flagged "Due Soon" instead of "OK".
miles
Performance grading buffer
Serviced within this many miles of the interval = "Average". Past the interval = "Low". Earlier than that = "Good".
miles
PM reports & compliance
Leave both blank to see all-time.
PM effectiveness trend, by month
Serviced late
Full service log
Inactive PM units
Units marked inactive here still report to Samsara (Fleet Units/Diagnostics keep showing them) but drop off the PM / Oil Change page — for units like owner-operator trucks that aren't Linestar's maintenance responsibility.
Mark a unit inactive
Currently inactive
Log a PM service
New repair case
Vendor invoice
⬅️Pick an Invoice type on the Invoice info tab first.
Invoice total: $0.00
Add purchased unit
Post-purchase expenses
Acquisitions settings
Expense categories
Add listing
Add repair case with Bi
Note: please make sure the uploaded file is clear and legible.
Click to upload or drag and drop
PDF, JPG, JPEG, PNG
Add vendor invoice with Bi
Note: please make sure the uploaded file is clear and legible.
Click to upload or drag and drop
PDF, JPG, JPEG, PNG
Repair settings
Thinking…
Truck Sales settings
Employee
Add employee account
Account created. Save this recovery code somewhere safe and give it to the employee along with their password — it will never be shown again.
Comments
Unit
Photos
Bi
Fleet OOS assistant — by Brydon Williams
Hi, I'm Bi — ask me anything about repairs, tasks, purchased units, truck sales, invoices, PM history, fleet units or the team, and I'll answer from what's actually in the system right now.
